ExpressJet

Admin Assistant

US-TN-LOUISVILLE
6 days ago
Requisition ID
2017-3891
Job Family
Administrative
Closing Date
9/20/2017
Position Type
Full Time
Min Salary
USD $25,138.00/S
Hourly/Salary
Salaried

Overview

Reporting to the Base Manager, the Admin Assistant handles administrative functions for the Maintenance Department. Responsibilities include, but are not limited to:

Responsibilities

  • Handle all administrative functions for the Maintenance department.
  • Update payroll system to ensure accuracy in the following:
    • time off
    • approving work records
    • shift calendars
  • Submit qualified payroll discrepancies to payroll.
  • Track and send OT/Attrition/Current Head Count reports weekly as required by Management.
  • Track and send memos to office personnel regarding remaining time off.
  • Update maintenance work schedules and shift bid calendars for Manager, Supervisors and mechanics, post.
  • Assist Manager in maintaining an accurate head count.
  • Track sick occurrences; send attendance letters to designated Supervisors for Disciplinary action.
  • Assist/Submit Expense Reports as required for Management.
  • Make travel arrangements and send information to employees.
  • Submit all OJT/paperwork to Training – maintain a spreadsheet to track as required.
  • Order office supplies – call for service on office machines when required- submit invoices and track.
  • Coordinate all Base Promotional awards/activities for maintenance employees/management.
  • Submit/Track escort/badging forms to Airport Security and track via a spreadsheet.
  • Schedule SIDA driving classes for new employees and or renewals.
  • Order uniforms/changes for all Base employees.
  • Update MCO/Road List as required.
  • Maintain acknowledgement List of Base Policies - GMM etc.
  • Maintain Base Seniority List and post.
  • Track and submit status updates to Training for former/transferred employees.
  • Planning duties as required by Base Management.
  • Other Duties as assigned by management.

Qualifications

  • Must be a High School Graduate or GED.
  • Possess a valid driver’s license.
  • Familiar with Windows - Microsoft Office – Outlook and Excel.
  • Computer Literacy a must.
  • Team Player – Self-motivated.
  • Excellent communication skills.
  • Ability to handle sensitive matters and maintain confidentiality.
  • Ability to prioritize and multi-task in fast paced work environment.
  • Must be detailed and organized.

Preferred

  • One year administrative experience.
  • Human Resource and payroll experience.

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